At AUF, we are committed to keeping your personal data secure and confidential by following strict codes of conduct. We neither share personal data with another organisation for their own marketing purposes nor sell personal information in any capacity.
We have written this privacy statement to inform you about why we collect and use your personal data, in what circumstances we may share your personal data with another organisation, and your individual rights with regards to your personal data.
We are committed to being fully open and honest to you about why we collect and use your personal data. This is the right thing to do and it will also help you understand and exercise your rights over your personal data.
If you have any questions about this privacy statement or information we hold about you, please contact our Data Protection Lead:
Who we are
Our website address is: https://www.al-ummahfoundation.org
We are a registered charity in the UK named Al Ummah Foundation (AUF). Al Ummah simply means ‘The Community’. We are one, global community and duty bound to play our part in humanitarian causes across the world.
Al Ummah Foundation is committed to engaging in the following activities:
- Sponsoring Orphans and facilitating their education for a brighter future.
- Installing hand water pumps for the provision of fresh water for multiple families, colonies and villages.
We will aim to create viable ways to generate sustainable income streams for underprivileged people once we have greater support on an international level.
Our registered address is:
9 Parkview Gardens, White Hart Lane, London N22 5SH, United Kingdom.
Registered Number: 1178572
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you contact us using our online enquiry contact form, your details will be retained on our database. Your name and email address. You have the right to request for this to be deleted at anytime.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
How long we retain your data
We keep personal data in line with our data retention policy. The length of time we keep each category of personal data will depend on the reason it was collected and our statutory and contractual requirements, for example, we are required to keep a record of donations subject to gift aid for at least seven years to comply with HMRC rules.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
For more information about our data retention policy including how long we keep your personal data, please contact the Data Protection Lead.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Right to withdraw consent: If we ask for your consent to use your personal data, you always have the right to withdraw your consent at any time.
You can expect that any direct marketing materials that you receive from us will include clear and easy instructions on how to withdraw your consent. For example, any marketing emails we send you will include an ‘unsubscribe’ link at the end.
If you want to stop the processing of your personal data for any marketing purpose (including post), please contact our supporter relations team:
Right of access (also known as subject access): You have the right to ask what personal data we hold about you and to request a copy of that information.
Right to object and / or restrict processing: You have the right to know why your personal data is being collected and used and to request that this is restricted or stopped.
Right of data portability: You have the right to request that a copy of your personal data that we hold is transferred directly to another organisation.
Right of erasure (also known as right to be forgotten): You have the right to request that your personal data that we hold is erased.
Right of rectification: If you believe your personal data that we hold is inaccurate, you have the right to request that it is corrected or updated.
If you want to exercise any of these rights or want to find out more information please contact our Data Protection Lead. You have the right to expect a confidential and professional service and to receive a full response.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Privacy statement for our supporters
When do we collect your personal data
- When you make a donation to us.
- When you sign up to a campaign with us.
- When you register for, or attend one of our events, or enter one of our prize draws.
- When you contact us by email, telephone, letter or through our website.
- When you interact with us on our social media platforms.
Why do we collect and use your personal data
- To process your donations and gift aid declarations.
- To keep you informed about our activities and ways to support us. Please note:
– We will only send you marketing materials by email, phone or SMT text if you have provided your consent. You can withdraw your consent at any time (See ‘Your rights over your personal data’ section).
– We will not send you marketing materials by the post if you have asked us to stop (See ‘Your rights over your personal data’ section).
- To keep you informed about our activities and ways to support us. Please note:
- To deal with your queries, requests and responses to our projects and campaigns.
- To send you a confirmation of your donation and event registration.
- To personalise our services, for example, we may use personal data you have given us and your interactions with our services to help us predict your interests and to send you marketing materials that we think might be of most interest to you.
- To improve our services, for example, if we are allowed, we may send you a survey to seek your feedback on our services.
In what situations do we collect personal data from other sources
- When you agree to support us through a third party fundraising site such as Total Giving or Facebook Giving.
- If we are allowed to send you marketing materials, we may use sources in the public domain to check that your marketing preferences and contact details are accurate and up-to-date.
- When we receive significant donations or support we may run a background check using public sources and a third party screening. We carry out background checks in accordance with our due diligence policies and procedures in order to protect our charitable interests.
- We may undertake research for high value fundraising using publicly available sources such as national and local press, charities commission, companies’ house and from social media sites like Facebook. We will only use these sources where the data has been deliberately made public.
In what situations do we share personal data with other organisations
- If we receive gift aid from you, we may be required to share your personal data with Her Majesty’s Revenues & Customs (HMRC) to receive the tax rebate.
- With law enforcement agencies if we receive a valid legal instruction.
- If you register for one of our events or challenges, we may be required to share your personal data with event organisers for health and safety purposes.
- If you use a debit or credit card to make a donation or purchase, we will share your personal data with a payment processing partner such as paypal.
- If we are allowed to send you marketing materials, we may share your personal data with a marketing company (such as a mailing house) to help us prepare and send out marketing materials on our behalf.
- If we receive a significant donation or support we may run a background check using a third party screening and due diligence service. We carry out background checks in accordance with our due diligence policies and procedures in order to protect our charitable interests.
- We contract a limited amount of third parties to store data on our behalf. This may include your personal data. Types of third parties we use include cloud storage, website hosting and software providers.
- If we are required by law, we may share your personal data with data cleaning companies to ensure that the data we hold about you is accurate and up-to-date.
We only share personal data with another organisation if we have a legal basis to do so.
In all the above situations, we will ensure that we have a written contract (or valid legal instruction) in place with the organisation that includes data protection clauses to ensure that they do not use personal data for their own marketing purposes, and have security requirements in place to protect your personal data.
What is our legal basis for collecting and using personal data
Where we have your consent. For example, we will only send you emails, make telephone calls or send you SMS text messages with your consent. You can withdraw this consent at any time (See ‘Your rights over your personal data’ section).
Where the processing is necessary to enter into or fulfil the terms and conditions of a contract. For example, processing your donation made to us.
Where the processing is required under the law. For example, disclosing your personal data to a law enforcement agency if we receive a valid legal instruction.
Where the processing is in our legitimate interests. For example, we will send you communications and marketing materials via post unless you tell us to stop. (See ‘Your rights over your personal data’ section). We will only rely on this legal basis if your interests and fundamental rights do not override our interest.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Changes to our privacy statement
We keep our privacy statement under regular review and we will place any updates on this web page. If material changes are made we will place a prominent notice on our website.
This privacy statement was last updated on 30th November 2018
Acceptance of this notice
By using this site, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our website. Your continued use of the website following the posting of changes to this policy will be deemed your acceptance of those changes.
How to make a complaint
If you are unhappy about how we have processed your personal data or have a privacy concern, we want to know about it. To make a complaint or raise a concern please contact our Data Protection Lead.
If you are unhappy with how we deal with your complaint or concern you should contact the UK data protection authority, the Information Commissioner’s Office (ICO). The ICO can be contacted at: https://ico.org.uk/global/contact-us/ You also have the right to
make your compliant to the ICO direct. However, they may advise you to contact us to see if the matter can be resolved in the first instance.
Donation and Fund raising
What data breach procedures we have in place
If a security breach causes unauthorised access into our system that affects your personal data, Al Ummah Foundation will notify you as soon as possible and later report the action we took in response.